Terms of use
1. In general
1.1. These terms of use apply to the website www.theglobalotrconference.com (the ‘Website’), hosted by 102psi, a division of VAMAS 2.0 bv, with registered seat at B-2018 Antwerp, Belgium, Jan Van Rijswijcklaan 156 box 3, and with company number 0665.683.977 (‘VAMAS 2.0’).
1.2. These terms of use contain the rules for visiting and using the Website. By visiting the Website or by consulting its contents, you agree that you are bound by these terms of use. If you do not agree with these terms of use, VAMAS 2.0 requests you to stop using this Website.
1.3. In case you access this Website and/or use this Website from a different jurisdiction than Belgium, you have to verify in advance whether the law of this jurisdiction permits you to access and/or use the Website. If this is not the case, you must refrain from any access or further access to and/or use of the Website.
2. The nature of the information
2.1. The information on the different webpages you visit on the Website or the information you receive through interactive applications are solely intended for informational purposes, unless expressly stated otherwise. The Website will be updated regularly and on a best-efforts basis. The Website and all the offered materials are available in the state as they are. VAMAS 2.0 does not provide any warranties regarding the up-to-dateness, accuracy, correctness, completeness or fitness for a particular purpose of the information, data or publications on the Website. The use of the Website and the information contained therein is at your own risk.
2.2. The provided information does not constitute an offer of products and/or services. Only if expressly stated will the provided information constitute such an offer.
3. Availability
3.1. The Website is continuously available, except in case of technical problems and in case of necessary required maintenance activities. VAMAS 2.0 is not liable for any losses resulting from an interruption of availability of the Website due to planned or non-planned maintenance, adjustment of errors or alterations to the Website.
4. Intellectual property rights
4.1. All information and data available on the Website, including, but not limited to, text, technical descriptions, logos, trademarks, photos, drawings, pictures, and other graphic elements are property of VAMAS 2.0 or third parties, regardless whether this information or data are registered or not.
4.2. Unless (and insofar as required) for a normal consultation of the Website as a user, you are not allowed to share, completely or partially, request, reproduce, make publicly available, transfer, adapt, crawl, frame this information or to engage in similar activities, without the explicit and prior written consent of VAMAS 2.0.
4.3. VAMAS 2.0 is in no way connected to the undertakings whose trademarks are shown on the Website. VAMAS 2.0 is not affiliated with these undertakings, nor is there a special relationship between VAMAS 2.0 and these undertakings. VAMAS 2.0 only uses these trademarks to identify the goods in respect of which its own services are provided.
5. Privacy
5.1. VAMAS 2.0 processes your personal data when you use the Website in accordance with its ‘Privacy Policy’. You can consult this privacy policy lower on this page.
6. Price and payment
6.1. The use of the Website is not subject to the payment of any fees at the moment. As the functionalities of the Website increase or new versions are issued, VAMAS 2.0 is entitled to subject the use of the Website to payment.
7. Hyperlinks
7.1. Hyperlinks on the Website to third party websites are only given for informational purposes. VAMAS 2.0 is not liable for the content of third-party websites. You visit third party websites at your own risk.
8. Liability
8.1. VAMAS 2.0 does not guarantee that the information on the Website, the Website itself, or the products or services offered on the Website, are free from faults or continuously and without interruption available. VAMAS 2.0 is not liable for any incomplete or incorrect information on the Website or if incorrect products or services are offered on the Website.
8.2. VAMAS 2.0 is, to the extent permitted under applicable law, not liable for any direct or indirect losses resulting from the use of the Website or the data, information or materials available on the Website, regardless the legal ground (contractual or non-contractual), and even in case of a serious fault.
9. Jurisdiction and applicable law
9.1. Any dispute arising in connection with the use of the Website will be settled exclusively according to Belgian law.
9.2. The courts of Antwerp, division Antwerp (Belgium) are exclusively competent to hear these disputes.
10. Contact details
10.1. In case you need more information or in case you have suggestions, you can contact VAMAS 2.0 on the following address: VAMAS 2.0 bv, B-2018 Antwerp, Jan Van Rijswijcklaan 156 box 3, or on e-mail address info@theglobalotrconference.com
Terms of use last updated: 31 January 2025
Privacy policy
1. In general
1.1. Vamas 2.0 bv, with registered seat at B-2018 Antwerp, Belgium, Jan Van Rijswijcklaan 156 box 3, and with company number 0665.683.977 (‘Vamas 2.0’) processes as a controller your personal data in the following cases and for the purposes set out below.
1.2. Please read this privacy policy carefully to know more on how Vamas 2.0 collects and processes your personal data when you visit the website www.theglobalotrconference.com (the ‘Website’). This privacy policy forms an integral part of the terms of use applicable to the Website and must be read in conjunction with these terms of use. You can consult these terms of use higher on the same page. You must read this privacy policy in conjunction with the cookie policy applicable to the Website. You can consult this cookie policy lower on the same page.
1.3. This Privacy Policy is drafted in compliance with the General Data Protection Regulation (GDPR) and other applicable EU data protection laws. Your privacy is important to us, and this Privacy Policy explains how we collect, use, and protect your personal information when you visit our Website and purchase conference tickets.
2. Purposes of personal data processing
2.1. Vamas 2.0 processes your personal data to organise The Global OTR Conference:
- To organise and follow conference attendance.
- To process ticket purchases and provide customer support.
- To communicate with you about the conference and respond to inquiries.
2.2 Vamas 2.0 processes your personal data for the analysis of the use of the Website via ‘Google Analytics’.
2.3. Vamas 2.0 has a legitimate interest to process your personal data for this purpose. It is to your and Vamas’ advantage that Vamas knows how the Website is used in order to provide an optimal user experience.
2.4. You can object to the processing of your personal data for this purpose. This will have no consequences for the functionality of the Website. You can read in the cookie policy how you can object to this processing.
3. Communication of your personal data to third parties
3.1. Categories of third parties – Vamas 2.0 can communicate your personal data to the following categories of third parties:
3.1.1. Third parties that process personal data on Vamas 2.0’s behalf (processors);
3.1.2. The police and the judicial authorities if Vamas 2.0 is legally required to do so.
3.1.3. Some of our sponsors. In case you do not agree to this, please contact us at info@TheGlobalOTRConference.com.
3.2. Transfer outside the European Economic Area:
3.2.1. It is possible that some of the third parties mentioned in article 3.1 are established outside the European Economic Area. If this is the case, Vamas 2.0 will make sure that there is an adequate level of protection regarding your personal data.
3.2.2. Personal data transferred to Google Inc. via Google Analytics is covered by the adequacy decision of the European Commission of 12 July 2016 on the Privacy Shield.
4. Storage period
4.1. Vamas 2.0 will store your personal data for a period of 5 year.
5. Your rights regarding the processing of your personal data
5.1. You have the right of access to your personal data, the right to obtain rectification or erasure of your personal data, the right to transfer your personal data, the right to obtain restriction of the processing of your personal data and the right to object to the processing of your personal data, in accordance with the conditions provided by the law.
5.2. You have the right to object to the processing of your personal data for direct marketing purposes. Please contact us at info@TheGlobalOTRConference.com.
5.3. In case the processing of your personal data is based on your consent, you always have the right to withdraw your consent. This withdrawal will not affect the legitimacy of the processing prior to your withdrawal.
5.4. For security reasons, Vamas 2.0 has the right to verify your identity before Vamas 2.0 can process your requests.
6. Supervisory authority
6.1. You have the right to file a complaint with a supervisory authority: Commission for the Protection of Privacy (Commissie voor de bescherming van de persoonlijke levenssfeer / Commission de la protection de la vie privée), with its seat at B-1000 Brussels, Drukpersstraat 35 and with website www.privacycommission.be.
7. Changes to this privacy policy
7.1. Vamas 2.0 has the right to make changes to this privacy policy by posting an updated version on the Website. In case of substantial changes, Vamas 2.0 will inform you in time.
Privacy Policy last updated: 31 January 2025
Cookie policy
Vamas 2.0 uses cookies and other web technologies which enable the analysis of the use of a website. A cookie is a small text file which is stored by the server of a website on your computer or mobile device. Later on, the server can consult or read out the content of this cookie. Your web browser manages cookies.
Cookies are used to analyse how you use the website so that Vamas 2.0 can update and improve it, based on your needs.
For the moment, Vamas 2.0 only uses Google Analytics software to analyse how you use the website. Vamas 2.0 does this to ensure that the website is optimally designed for the needs of its users and to help Vamas 2.0 make improvements to the website.
Google Analytics sets the following cookies:
ga Expires in 2 years
These are cookies used by Google Analytics. They allow Vamas 2.0 to collect information regarding your use of the website and to analyse the website’s traffic. With these cookies, Vamas 2.0 can analyse:
how many people have visited the website; where visitors are located geographically;which webpages of the website visitors have visited; how visitors arrived at the website; if visitors have used the applications offered on the website; if visitors have created a report with the applications offered on the website.
gid Expires in 24 hours
gat Expires in 10 minutes
utma Expires in 2 years
utmb Expires in 30 minutes
utmc Expires when you close your browser
utmz Expires in 6 months
utmv Expires in 2 years from set/update
You can opt-out of Google Analytics: https://tools.google.com/dlpage/gaoptout.
You can find out more on how Google Analytics collects and processes data: www.google.com/policies/privacy/partners/.
If you do not want cookies to be stored on your end device, you can change the settings of your web browser so that cookies will be refused by default. Information on rejecting and erasing cookies can be found on the following websites:
Internet Explorer: “Delete and manage cookies”: https://support.microsoft.com/en-us/help/17442/windows-internet-explorer-delete-manage-cookies
Google Chrome: “Clear, enable and manage cookies in Chrome”: https://support.google.com/chrome/answer/95647?hl=en
Firefox Mozilla: “Enable and disable cookies that websites use to track your preferences”: https://support.mozilla.org/t5/Protect-your-privacy/Enable-and-disable-cookies-that-websites-use-to-track-your/ta-p/2784
Safari: “Manage cookies and other website data”: https://support.apple.com/kb/PH17191?locale=enUS
Opera: “Cookies”: https://help.opera.com/Linux/10.10/en/cookies.html
If you refuse certain cookies, it is possible that some parts of this website will not work (optimally).
Cookie Policy last updated: 31 January 2025
Conference Registration and Ticket Payment Sales Terms & Conditions
1. Registration, Ticket Purchase & Payment
1.1. All registration and ticket sales are final and subject to availability. By registering and purchasing a ticket, you agree to the terms and conditions outlined herein.
1.2. Registration and tickets are nominative and cannot be transferred unless prior agreed by VAMAS 2.0 bv.
1.3. Tickets are valid only for the specific event, date, and time of The Global OTR Conference 2025. Tickets cannot be transferred to other events.
1.4. Registration and tickets must only be purchased through the official conference website https://theglobalotrconference.com/.
1.5. Full payment is required at the time of booking. Registration and tickets are only confirmed upon receipt of payment.
1.6. Payment methods accepted include credit/debit cards and other payment options as indicated during checkout. Bank transfers are not accepted.
1.7. Registration and tickets are sold only by VAMAS 2.0 bv, Jan Van Rijswijcklaan 156/3, 2018 Antwerp, Belgium.
2. Ticket Categories & Pricing
2.1. Ticket categories, pricing, and availability are subject to change without prior notice.
2.2. Early bird discounts and promotional rates may apply, subject to specific deadlines.
2.3. All ticket prices are listed in EUR and subject to 21% VAT.
3. Refunds & Cancellations
3.1. All ticket sales are non-refundable except as required by applicable Belgian law.
3.2. Name changes and ticket transfers are permitted up to 14 days before the event, subject to an administrative fee.
3.3. Refund Schedule:
Before 1 June 2025: 75% refund for ticket cancellations.
Between 1 June 2025 and 1 August 2025: 40% refund for ticket cancellations.
After 15 August 2025: No refunds will be issued for ticket cancellations.
3.4. Refund Process: All refund requests must be submitted to info@TheGlobalOTRConference.com with proof of purchase. Refunds will be issued to the original purchase party only.
3.5 Non-Refundable Fees: Any service fees, transaction fees, or delivery charges associated with the ticket purchase are non-refundable.
3.6. In the event of cancellation or postponement of the conference, ticket holders will be notified of rescheduling or refund options.
3.7. Force Majeure: Refunds will not be issued for cancellations or disruptions due to circumstances beyond the organizer’s control (e.g., natural disasters, government restrictions...).
4. Admission & Entry
4.1. A valid personal ID (ID-card, passport, driver's licence...) must be presented for entry to the conference. In return, a conference entry badge will be provided.
4.2. Conference organizers reserve the right to deny entry to any attendee not complying with event policies or exhibiting inappropriate behaviour.
4.3. Badge collection details will be communicated prior to the event. Attendees must carry valid identification for verification.
4.4. Conference badges must be worn visibly at all times during the conference moments, including food & beverage moments.
4.5. Replacement badges can be provided, subject to an administrative fee.
5. Event Changes & Liability
5.1. The conference schedule, speakers, and venue are subject to change at the discretion of the organizers.
5.2. The organizers are not responsible for personal expenses, including travel and accommodation, in the event of changes or cancellations.
5.3. Attendees participate at their own risk. The organizers are not liable for injury, loss of, or damage to personal property.
6. Code of Conduct
6.1. All attendees are expected to behave professionally and respectfully. Harassment, discrimination, or disruptive behaviour will not be tolerated.
6.2. The organizer reserves the right to refuse entry or remove individuals who behave inappropriately or breach event rules, without a refund.
7. Privacy & Data Protection
7.1. Personal information collected during ticket purchase will be handled in accordance with applicable Belgian data protection laws and the event’s privacy policy.
7.2. Attendees consent to the use of photographs and recordings taken during the event for promotional purposes.
7.3. Vamas 2.0 has the right to make changes to this terms and conditions by posting an updated version on the Website.
Conference Registration and Ticket Payment Sales Terms & Conditions last updated: 31 January 2025